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Time Tracking
There are two ways users can fill time sheets:
- Manually through the time sheet module.
- Automatically through the Time Clock module.
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Time Sheet Module
With this module, users fill out their time sheets manually by selecting a project, a task, a time type and typing the number of hours worked.
Here's the procedure to fill a time sheet:
- Go to "My Office -> Time -> My Weekly Time Sheets".
- Click an existing week to open it, or create a new one by clicking the "Add a New Week"
bouton.
- Select the project you are working on from the "Add Time..." drop-down.
- Select the task you are working on from the corresponding drop-down list, select your time type and enter the number of hours you worked on that task. You can also enter comments related to the work you have done.
- Click "Save" when you are done.
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Time Approval
Once your time sheet is filled, it can be sent to a project manager for approval.
Here's how you do this:
- Select an approver in the corresponding drop-down list at the lower left.
- Type a message, if needed.
- Click "Send Approval Request".
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Time Clock Module
This module records the time you spend on a task automatically. All you need to do is start the time clock when you start working on a task, and close it when you are finished.
Here's the procedure to use the Time Clock module:
- Go to "My Office -> Time -> My Time Clock"
- (alternative procedure: open a task from any task list and click the "Start Time Clock" link at the upper right of the "Edit Task Information" page.
- Select the project and the task you are working on, a time type, and enter comments if necessary.
- Click the "Start" button to start the time clock.
- When you are done, go back to "My Office -> Time -> My Time Clock" to stop the time clock
- (alternative procedure: go to "My Office -> My Tasks" and click the clock icon next to the corresponding task summary).
- Apply any necessary changes and click the "Stop" button when you are done.
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Depending on your access rights, you may or may not be able to modify
the time entered with the time clock.
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Time Reports
These reports display all work items you entered using the "Time Sheet" and the "Time Clock" modules. Depending on your access rights, you may have access to time reports under the
"My Office" tab, the "Project" tab or the "Portfolio" tab. All users can generate their personal time report in the "My Office" section.
Here's how you can generate a personal time report:
- Go to "My Office -> Time -> My Time Report".
- Select the filters you need and enter a date range, if necessary.
- Click the "Generate" button to view your report in AceProject, or click "Export" to view your report in Excel or in CSV format.
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Discussion Forum
A discussion forum is available for each project. All users with the "Can Open this Project" access right can access this feature under the "Project" tab. It is quite useful for posting issues, for providing assigned users with additional help, for sharing ideas or simply for communicating with other users about the ongoing project.
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Mailbox
This messaging feature lets you send emails to other existing users in your account. You can use this tool to communicate quickly with all assigned users on a specific project, with all administrators or with selected users. You can even receive an email notification in an external inbox when you have received a new message in your mailbox. This feature is available under "My Office -> Mailbox".
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Excel / CSV Data Export
Users, projects, tasks and time sheets can be exported to Excel or in CSV
format. Most reports are exportable as well. This feature is useful to archive
data or to work offline. You can also use this feature to update tasks in bulk. To export data, click the "Export" link whenever you see it, or go to "Admin -> Administrative Tools -> Export Data". |
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Excel / CSV Data Import
Excel / CSV Data Export in AceProject afterward Users, projects, tasks and time sheets can be exported to Excel or CSV. Most reports are exportable as well. This feature is useful to archive data or to work offline. You can also use this feature to update tasks or users in bulk, and import them back afterwards. This can make you save lots of time since lots of data can be updated faster than if you had to go through the web interface.
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To import data, go to "Admin -> Administrative Tools ->
Import Data".
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Task Reports, Calendars and Gantt Chartsts
Reports are among AceProject's specialties. Task reports contain filters you can apply to refine the information you want to see. Calendars display the list of tasks that start and end during a given week or month. Finally, Gantt charts show the progress of each task or each project, in a graph.
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Note that only users with the proper access rights can access these reports.
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